1. Agree on a Strategic Plan
Project planning can help you fully grasp the depth and scope of your organization’s current IT system, as well as the resources you’ll need to identify and implement new solutions. The goals of the planning process, of course, should reflect the overall mission of the organization.
During this phase, it’s critical to get buy-in from key business stakeholders and assemble a diverse team — with representation from IT, clinical and leadership staff — to ensure that all relevant departments and their needs are fully represented. This team should define a business case for the project and make sure their collective expectations are aligned.
2. Identify the Potential Impacts of the Project Up Front
There’s no question that changes to an organization’s current IT systems and infrastructure will have an impact on the business’ everyday operations and workflow. Taking stock of these considerations is particularly crucial in healthcare, where bandwidth and reliability issues can hinder lifesaving care.
That’s why it is important to identify roadblocks in advance and prepare to navigate them without major disruption. Not only will that help reduce risk, it can encourage higher staff adoption, setting up the organization for a successful implementation.
3. Develop a Unified Vision of Necessary Functionalities and Features
Next, the planning team should begin developing a set of criteria that can be used for reviewing and selecting the appropriate technology solutions to accomplish the project’s goals.
This process involves outlining the desired features and functionalities of the network — and whether each of those capabilities is a need or a want. The team should also consider what elements might need to be modified or sacrificed for the sake of budget or other constraints.
4. Conduct a Vendor Evaluation and Selection
As the team contemplates potential solutions, be sure to highlight how each one might impact the network’s overall efficiency. CDW can evaluate which solutions are most feasible for your organization by taking into consideration the need for capacity, security and scalability.
For example, plans to add technologies such as picture archiving and communication systems, Internet of Medical Things devices or DNA sequencers to the network in coming years should be taken into account now. After all, these tools can put a heavy toll on your network; CDW can help address those issues today with an eye on the future.
5. Prepare for Implementation and System Integration
Planning for the actual implementation of network solutions also requires thinking ahead. First, you’ll need to set aside time to develop robust communication and contingency plans and identify additional resources that might be needed during the process.
When it comes to the system build, staff training, and system testing and integration, CDW can assist to ensure the whole process goes smoothly, and can also work with employees to help them better understand system functionality and anticipated changes to daily workflow.